Workspaces
Every Topify.ai account belongs to at least one workspace (team). A workspace is created automatically when you first sign in. All projects, prompts, competitors, and generated content belong to a workspace.
A user can belong to multiple workspaces — for example, an agency operator working with several clients, or a contractor on more than one team. Switch between them from the workspace selector in the sidebar.
Inviting team members
To add someone to your workspace:
Go to team settings
Navigate to Management > Members in the platform.
Enter their email
Type the email address of the person you want to invite.
Send the invite
If the person already has a Topify.ai account, they are added instantly. If not, they receive an invitation email with a verification code to create their account and join your workspace.
Invitation codes expire after 10 minutes. If the invite expires, you can re-send it from the members page.
Removing members
Admins can remove any member from the workspace. Viewers can only remove themselves. The last remaining admin cannot be removed.
To remove a member, go to Management > Members, find the person, and click remove.
Seat limits
The number of members your workspace can have depends on your plan. For current per-plan seat allowances, see the pricing page. If your workspace is at its seat limit, you need to either upgrade your plan or remove an existing member before adding a new one.
Permissions
Topify has two roles: admin and viewer.
| Capability | Admin | Viewer |
|---|
| View dashboards and reports | Yes | Yes (only on assigned projects) |
| Edit prompts, competitors, sources | Yes | No |
| Generate content | Yes | No |
| Use the AI agent | Yes | No |
| Invite or remove team members | Yes | No |
| Manage subscription and billing | Yes | No |
FAQ
Invite email never arrived — what do I do?
Ask the invitee to check spam first; most missing invites end up there. Then verify the email address on the members page is right, and re-send (invite codes expire after 10 minutes). If they already have a Topify account at that email, they’re added automatically and just need to sign in.
Can one person be in multiple workspaces?
Yes. The same email can be a member of multiple workspaces simultaneously. Switch between them from the workspace selector in the sidebar.
What can admins and viewers each do?
Admins have full access — manage projects, prompts, competitors, billing, and use the AI agent. Viewers are read-only, can only see the projects you explicitly grant access to, and cannot use the agent or generate content. See the Permissions table above for the full breakdown.
