> ## Documentation Index
> Fetch the complete documentation index at: https://docs.topify.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Team management

> Create workspaces, invite team members, and manage access to your Topify.ai projects.

## Workspaces

Every Topify.ai account belongs to at least one workspace (team). A workspace is created automatically when you first sign in. All projects, prompts, competitors, and generated content belong to a workspace.

A user can belong to **multiple workspaces** — for example, an agency operator working with several clients, or a contractor on more than one team. Switch between them from the workspace selector in the sidebar.

## Inviting team members

To add someone to your workspace:

<Steps>
  <Step title="Go to team settings">
    Navigate to **Management > Members** in the platform.
  </Step>

  <Step title="Enter their email">
    Type the email address of the person you want to invite.
  </Step>

  <Step title="Send the invite">
    If the person already has a Topify.ai account, they are added instantly. If not, they receive an invitation email with a verification code to create their account and join your workspace.
  </Step>
</Steps>

<Note>
  Invitation codes expire after 10 minutes. If the invite expires, you can re-send it from the members page.
</Note>

## Removing members

**Admins** can remove any member from the workspace. **Viewers** can only remove themselves. The last remaining admin cannot be removed.

To remove a member, go to **Management > Members**, find the person, and click remove.

## Seat limits

The number of members your workspace can have depends on your plan. For current per-plan seat allowances, see the [pricing page](https://topify.ai/pricing). If your workspace is at its seat limit, you need to either upgrade your plan or remove an existing member before adding a new one.

## Permissions

Topify has two roles: **admin** and **viewer**.

| Capability                         | Admin | Viewer                          |
| ---------------------------------- | ----- | ------------------------------- |
| View dashboards and reports        | Yes   | Yes (only on assigned projects) |
| Edit prompts, competitors, sources | Yes   | No                              |
| Generate content                   | Yes   | No                              |
| Use the AI agent                   | Yes   | No                              |
| Invite or remove team members      | Yes   | No                              |
| Manage subscription and billing    | Yes   | No                              |

**Viewers** are read-only and can only see the projects you explicitly grant them access to — useful for clients, executives, or contractors who need visibility into specific projects without the ability to make changes.

**Admins** have full access across the workspace. The workspace creator is the billing owner and manages the subscription by default; other admins can be added as needed.

## FAQ

### Invite email never arrived — what do I do?

Ask the invitee to check spam first; most missing invites end up there. Then verify the email address on the members page is right, and re-send (invite codes expire after 10 minutes). If they already have a Topify account at that email, they're added automatically and just need to sign in.

### Can one person be in multiple workspaces?

Yes. The same email can be a member of multiple workspaces simultaneously. Switch between them from the workspace selector in the sidebar.

### What can admins and viewers each do?

Admins have full access — manage projects, prompts, competitors, billing, and use the AI agent. Viewers are read-only, can only see the projects you explicitly grant access to, and **cannot use the agent or generate content**. See the Permissions table above for the full breakdown.